Privacy Policy

Privacy Policy

Last Updated: 12 December 2025

This Privacy Policy explains how PHPPayroll (“we,” “our,” or “us”) collects, uses, stores, and protects your information when you use our products and services, including the PHPPayroll Cloud Edition and PHPPayroll Open-Source Edition. By accessing or using PHPPayroll, you agree to the practices described in this policy.

1. Information We Collect

a. Information You Provide

We may collect personal and business information when you:

  • Create an account
  • Subscribe to PHPPayroll Cloud
  • Contact support
  • Upload employee or payroll data
  • Submit forms on our website

Information may include:

  • Name, email address, phone number
  • Company details
  • Employee and payroll-related information
  • Encrypted login credentials

b. Automatically Collected Information

When you use PHPPayroll Cloud, we may collect:

  • IP address
  • Browser and device details
  • Usage logs
  • Cookies and tracking data

c. Open-Source Edition

PHPPayroll Open-Source is completely self-hosted. We do not access or store your data unless you voluntarily share it for support purposes.

2. How We Use Your Information

We use your information to:

  • Operate and maintain PHPPayroll
  • Provide customer support
  • Improve platform performance
  • Enhance security and prevent misuse
  • Send updates, alerts, or promotional messages
  • Analyze usage trends

We never sell or rent your personal data.

3. Data Storage & Security

Cloud Edition

All data stored in PHPPayroll Cloud is protected using:

  • SSL encryption
  • Secure, monitored servers
  • Regular backups
  • Access control and authentication
  • Industry-standard security measures

Open-Source Edition

As this edition is hosted by you:

  • You are responsible for implementing data protection
  • Recommended practices include secure hosting, SSL, and strong authentication

4. Sharing of Information

We only share information:

  • With trusted third-party partners (hosting, payment processors, security tools)
  • To comply with applicable laws
  • To protect PHPPayroll systems and users
  • With your explicit consent

All partners follow strict confidentiality and security protocols.

5. Cookies & Tracking Technologies

We may use cookies to:

  • Authenticate users
  • Improve speed and functionality
  • Analyze performance
  • Personalize your experience

You may disable cookies, but some features may not function properly.

6. Your Rights

You may have the right to:

  • Access your stored information
  • Request correction or updates
  • Request deletion of your data
  • Request a copy/export of your data
  • Opt-out of marketing messages

To exercise your rights, contact us here:
👉 https://www.phppayroll.com/contact/

7. Data Retention

We retain data:

  • While your account remains active
  • As required by law
  • For operational purposes (Cloud Edition only)

Open-Source Edition users manage their own data.

8. Third-Party Links

PHPPayroll may contain links to external websites. We are not responsible for their privacy practices or content.

9. Children’s Privacy

PHPPayroll services are not intended for children under 13. We do not knowingly collect information from minors.

10. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Updated versions will be posted on www.phppayroll.com with a revised “Last Updated” date. Continued use of PHPPayroll signifies your acceptance of the updated terms.

11. Contact Us

For privacy questions, data requests, or support, please contact:

PHPPayroll Support Team
Website: www.phppayroll.com
Contact Page: https://www.phppayroll.com/contact/

We may update or modify this Privacy Policy at any time, with or without prior notice. Any changes will take effect immediately upon being published on our website. By continuing to use our website or services after an update, you acknowledge and agree to the revised Privacy Policy.